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Operations Coordinator

Operations Coordinator

We Animals (WAM) brings visibility to the lives of hidden animals through compelling photography and film. As the world’s leading animal photojournalism agency, we partner with NGOs, journalists, policy-makers, educators and individuals to tell the stories of animals in the human environment — those used for food, fashion, entertainment, work, religion, and experimentation.

Our growing network of award-winning photographers and videographers extends throughout the world, capturing images from a broad and diverse spectrum of animal industries. Together we have created the world’s leading library of animal images and video. This globally accessible resource is made available for free to anyone looking to inspire change.

Our team is looking for an Operations Coordinator to help our team work even better. We’ve seen tremendous success while working lean and scrappy over the past several years and in 2022 we’re committed to further building out our infrastructure and supports to empower our team even further.

As an ideal candidate for this role you are:

  • A natural problem solver interested in improving how things are done in a way that makes sense for the WAM team (vs attached to a ‘right’ way of doing things).
  • A systems-thinker who appreciates how different processes affect different team members and stakeholders (vs thinking in silos).
  • Flexible and keen to tackle a variety of projects and challenges as they emerge (vs needing a clear job description); You’re also just as happy helping with high-level strategic thinking as you are with helping to manage our Founder’s inbox (yes there will be some of this too!).
  • An organizer. If the word ‘organized’ is in the top 5 words your friends would use to describe you then this position is probably for you.
  • Very detail oriented. It would drive you nuts if documents were named inconsistently or someone’s name was spelled incorrectly.
  • A self-starter who will bring ideas and suggestions to the table and proactively ask for information (vs waiting for instructions or information to come to you). You’re also happy to receive specific instructions to implement something (there’s that flexibility again).
  • A clear and timely communicator. People seem to like communicating with you and you do so in a timely manner.

Responsibilities

You will:

  • Support Human Resource activities including researching and recommending health benefits and remote work equipment stipend policies based on what will support our team the most.
  • Support recruitment processes by circulating job postings, scheduling interviews, responding to candidates, and helping us to continuously improve our processes so candidates feel respected and appreciated.
  • Arrange team travel and accommodation for conferences, festivals, team retreats, and the Founder’s field work.
  • Identify inefficiencies and suggest solutions to improve the way we work and collaborate.
  • Help prepare, send, and manage assignment and licensing contracts with our global network of contributors and media partnerships.
  • Develop new policies and procedures for the WAM team as needed.
  • Help implement tools for improving productivity and wellbeing.
  • Order equipment for staff as needed.
  • Manage our general inbox, triaging emails as appropriate.
  • Support the Founder with vetting interviews and fielding inquiries.
  • Coordinate with other departments and team members as needed.
  • Help identify and pick up whatever new tasks or projects become most useful for WAM at a given time.

Things you might do (depending on skills, experience, interests, and our needs):

  • Help with funding-related administrative work, such as producing grant reports.
  • Project manage some smaller recurring programs and initiatives, such as the Animal Photojournalism Fellowship.
  • Produce reports about our stock collection through our digital asset management system.
  • Help us track our outcomes and impact.
A newly castrated piglet and a cat at a factory farm. Italy, 2015. Jo-Anne McArthur / Essere Animali / We Animals

Role Requirements

  • Must have a passion for the We Animals mission to bring visibility to hidden animals.
  • Experience working in an operations, administration, HR, project management, or project coordination role (can include voluntary experience).
  • Proven ability to work effectively in a remote team (we know most people have been remote lately, but we’re always remote! The candidate must enjoy and thrive in this type of working environment).
  • Fluent in English.
  • General IT literacy. Must be able to quickly learn and work with new platforms. Must be comfortable working in excel.
  • Legally entitled to work in Canada.

The Details

Type: Part-time permanent position at 20 hours / week, with schedule flexibility.
Reports to: Managing Director
Location: Remote, candidates must be legally entitled to work in Canada.
Salary: $58,800 Canadian pro-rated to a part-time schedule.
Start date: Flexible, ideally April.

More about us

We are a federally incorporated non-profit based in Toronto, Canada. We are a small, fully remote team distributed across various time zones. We offer a flexible working schedule, professional development opportunities, and operate with plenty of autonomy in our roles. 

How to apply

If you’d like to apply for this position, please complete this form and upload your resume. Applications will close March 6th.

Note: if you meet most, but not all, requirements and still think you would be a great fit for the role, we encourage you to apply! We encourage people from all backgrounds to apply, especially those from under-represented backgrounds.

Interview process. Subject to minor adjustments.

  • Application form
  • Written task (~2-3 hours)
  • Interview 1 (30-45 minutes)
  • Interview 2 (1 hour)
  • (Possible) Final task (~1-2 hours)